Google Workspace

Google Workspace is a suite of apps for email, calendars, contacts, file storage, word processing, spreadsheets, presentations, website building, and more. Google Workspace can be used on any device at any time, giving students, faculty, and staff an easy way to create, store, access, and share materials.

Help From Google

The Google Workspace Learning Center is an excellent resource for getting started, especially if you are new to working with Google Apps. We’ve highlighted some commonly used features below with links to help articles.

Note that when viewing Google’s support materials, you’ll see versions for computer and mobile options when available.

Image showing Computer, Android, and iPhone and iPad headings

Gmail

Gmail is Smith’s email system. Every active Smith community member has an individual email account. Your department or team may also have a group email managed by multiple people.

To log in to your Smith email account, open any browser, go to http://mail.smith.edu and enter your Smith Account username and password if prompted.

Visit the Gmail Training Center to learn about all available features.

To report a phishing email, see Cybersecurity.

Gmail Commonly Used Features

Manage Inbox Categories

Unsend an Email

Organize and Find Emails (labels and rules)

Set an Automatic Vacation Reply

Manage Contacts

Delegation and Shared Access to Inbox

Google Calendar

Google Calendar is an essential tool used for scheduling meetings and adding reminders. You can share your calendar with others and also view other calendars.

Get started with Google Calendar.

Google Calendar Commonly Used Features

Subscribe to a Google Calendar

Create an Appointment Schedule

Share Your Calendar with Someone

Google Groups

Google Groups allows you to create an email address that is shared by multiple people. Communicate quickly with the group and also share Google content easily with all members of the group. For example, you could create a group with the email address its-communication-team-u@smith.edu and add several members. When you grant access to Google files or folders using that one email address, everyone in the group gets access. When a team member leaves, they can be removed from Google Group, and their permissions to the shared folders will automatically be adjusted.

Google Groups Commonly Used Features

Create Google Groups

Assign Roles to a Group's members

Share Content with a Group

Google Drive and Workspace Applications

Drive is a cloud-based storage system available to all Smith community members. In Drive, you can create and collaborate with your team on various types of files, including Docs (word processing), Sheets (spreadsheets), Slides (presentations), Forms (surveys), and Sites (websites).

More About Google Drive

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