Smith-Approved AI Tools
Smith-Approved AI Tools
Embedded Files
Looking to purchase or enable an AI tool for your work? Submit a request for an AI tool data security review.
ITS evaluates AI tools for non-public data use; these approved classifications are listed in the table below. When choosing an AI tool, match the security level of your data with the tool's allowed data classification. The levels listed below apply only to the Smith-licensed versions of these tools, not to publicly available versions. You must be signed in using your Smith account.
Confidential data cannot be used in AI tools unless the CIO/Counsel has made an exception based on a specific use case/tool.
Approved AI Tool
Features & Uses
Access
Data Allowed
A multimodal chat assistant
Answers questions and follows instructions to generate natural-language and multimodal (text, media, data) responses.
Can be used to:
Summarize text and documents, draft communications, and create images. Translate text, generate code, analyze data, and more.
Learn more:
See our Gemini page.
Faculty, Staff
Restricted, Public
An expert assistant on the source material you provide
A research and thinking tool that is grounded in the sources provided, capable of connecting information in a single place. Sources can be websites, YouTube videos, PDF files, images, docs, audio, and more.
Can be used to:
Generate study guides, FAQs, mind maps, video overviews, and even podcast-style audio to analyze, organize, and comprehend information.
Learn more:
See our Gemini Notebook page.
Faculty, Staff
Restricted, Public
Automate everyday tasks
A productivity tool designed to automate repetitive tasks with custom flows.
Can be used to:
Create email alerts based on sender or keyword, set up custom calendar and email reminders, generate summaries delivered to your inbox or chat.
Learn more:
Visit the Google Workspace Studio Help Center
Watch this short intro video: Get Started with Google Workspace Studio
Faculty, Staff
Restricted, Public
Generate images using prompts
AI capability within Adobe Express allows you to generate and manipulate visual content using natural language text prompts.
Can be used to:
Create and edit graphics and images for posters, social media posts, and presentations.
Learn more:
Check out the Generative AI section of Adobe's Learn module (requires logging in to Adobe Express).
Faculty, Staff
Public
Last Updated: 7/20/26
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