Using Zoom in the Classroom

1. To power on the room’s Display System, select the Zoom / Wireless Screenshare button on the touch panel. The room’s display panel will show a 6-character Sharing Key.

2. Open the Zoom app on your device. On the home page, select Share Screen.

3. A pop-up window will open and ask for a Sharing Key or Meeting ID. Enter the Sharing Key shown in the top right corner of the projection screen in the pop-up window of your Zoom app, then select Share Screen.

4. Your screen and audio will immediately begin sharing on the room display(s) and speaker. When you are finished, select Stop Share on your device, or close the Zoom app.

Invite the Room to Join an Existing Zoom Meeting

This method works when the meeting host is using a Smith Zoom account. 

1. Smith meeting host: start the Zoom meeting on your computer.

2. From the Zoom meeting, select Participants, then Invite.

3. Select the Zoom Rooms tab. You can scroll through the list of rooms, but the quickest way is to type-to-search for the room name/number. Select the appropriate room then select Invite.

4. The Zoom Room controller iPad will play a ringtone to indicate there is an incoming call. Select Accept on the iPad to join the meeting.

5. The iPad will show additional controls so you can:

   1. Mute/unmute the room microphone.

   2. Start or stop video.

   3. Adjust the room volume.

   4. Change the angle and zoom of the built-in camera.

6. When you are finished with the meeting, tap Leave on the room display panel.

7. Select the  Power button on the room display panel. The display will turn off and the room system will reset for the next person.

Ask to Join an Existing Zoom Meeting from the Room

This method is used to join meetings hosted by non-Smith Zoom accounts (e.g. a Five college Zoom meeting), but it can be used to join Smith meetings as well.

1. 1. 1. 1. Touch the room display panel to turn it on, then use the keypad to enter the Zoom meeting ID number (you can find this in your Zoom meeting invitation).

         2. Tap Join. A panel message will ask you to wait while the room display(s) turn on.

         3. If the meeting host has a waiting room enabled, then they will see a message that the name of your room (e.g. “Neilson 010a) has joined the waiting room. The host can select Admit to add the room to the meeting.

Host a Zoom Meeting from the Room

You can host a Zoom meeting directly through the room display panel. You do not need to have a laptop, tablet, or other device to start the meeting. 

1. 1. 1. 1. To power on the room’s Display System, select the Zoom / Wireless Screenshare button on the touch panel.

         2. Use the iPad Zoom Room Controller to Start Meeting. A message will appear that the meeting is starting, and the built-in camera and audio system will turn on.

         3. The Zoom Meeting ID will display at the top of the iPad. Share this number with your attendees so they can join the meeting.

Note: You can manage attendees, including muting someone’s audio, by tapping Manage Participants on the iPad.

1. 1. 1. 4. When your meeting is finished, select Leave on the room display panel, then press End Meeting for All. The meeting will close.

         5. Select Power on the panel. The display will turn off and the system will reset for the next person.

Using Zoom for remote participants: No recording, no voice lift

This setup will pick up audio through the classroom mic,  display your shared screen on the classroom projection system, and allow the remote participants to see the shared screen and video from the classroom webcam in Zoom, while also bringing the audio from remote participants through the classroom speakers. 

1. Start the Zoom meeting for your class on your laptop or the classroom computer. 

2. Join the meeting without audio, or mute your microphone and your laptop’s speakers.

3. Add the classroom’s Zoom Room using one of the options below:

   1. Invite the room: Under Participants, select Invite. The second tab is Zoom Rooms. Search for your building and select your room. Accept the invite on the room’s touch panel.

   2. Enter the meeting ID on the number pad on the touch panel.

To play audio from your laptop or the classroom computer, you will need to:

1. Join the meeting without audio from your computer.

2. Turn the audio volume on your computer all the way down (or mute it).

3. Select Share Computer Sound when starting the screen share.

4. Play the media file (unmute your audio if you muted it above).

This prevents the audio from playing from your computer’s speakers and plays it only into Zoom and through the classroom speakers. 

Note: Remember to reset your computer’s audio output level after class.

Using Zoom for recording class: No voice lift

To record screen share and voice only (no video):

1. Use the above setup.

2.  Use the touch panel in the room to turn off your laptop’s camera and the classroom camera.

To record video, you will need to do one of these:

1. Connect the webcam to your laptop or the classroom computer so that it will be the default video when you are sharing your screen and speaking.

2. If you have 3 or more connections to the Zoom meeting, spotlight the Zoom Room video (ZR computer, Laptop, Tablet, remote participant).

Using Zoom while using voice lift

When using voice lift, the amplified classroom audio affects the quality of the Zoom recording. In rooms where we know instructors are using voice lift and Zoom, we’ve installed an additional device that allows the instructor’s mic to be picked up in Zoom as well.

1. Use the in-class lapel microphone to send audio both into the room and to Zoom. 

2. For student comments to be heard, you will need to use a handheld wireless mic for students. It will feed both in-room amplification and Zoom. To request one, submit a Classroom & Event Support ticket on the Request Help page