Zoom Meetings

Publicly Sharing Meeting Links

You may want to advertise, publish, or post your meeting link somewhere public. Locations like eDigest, departmental or personal websites, and institutional or personal social media accounts are all ways of reaching large numbers of the community. But, they are also public-facing forms of communication, which means anyone with internet access has the potential to find and gain access to your meeting.

With this in mind, it’s important to make sure your meeting has been secured for public posting. Only post publicly if you can answer “yes” to any one of the following criteria:

• The meeting has been set up with “Smith login required” authentication.

• The meeting has been set up to require registration AND you or an assistant are actively screening registrants before the meeting.

• The meeting has been set up with a Waiting Room AND you are confident in your ability or your assistant’s ability to monitor the Waiting Room and admitted participants for disruptive behavior.

• If you are posting your meeting link publicly, we strongly recommend learning about the in-meeting security controls for preventing and managing Zoom attackers.

Privately Sharing Meeting Links

The most secure way to share your Zoom meeting link is to send it directly to your participants or post it somewhere only your intended participants can access. Moodle course pages, Slack workspaces and channels, Google Calendar invites, Google Drive folders, and email are all ways to share your meeting information with a controlled group.

In the unlikely event your meeting information spreads beyond your intended group of participants, in-meeting controls are available to help prevent or manage Zoom attacks (intentional, unwanted, disruptive intrusion into a video conference call). You can find more information about in-meeting security controls in the Zoom Security and Privacy guide.